Getting Things Done (GTD) (Part 1)

Paul Allens’s productivity classic Getting Things Done has been the go to guide for many people to up their productivity game. With the ever increasing obligations in life and the constant need to improve to keep up with life daily challengers GTD is definitely a great tool to use.

Spoiler Alert: this article will go into the GTD method so if you haven’t read the book I recommend you do and return to this article, If you have or don’t mind spoilers then keep reading through

The Process

This flowchart is replication from Paul Allens Getting Things Done
  • In-Basket: Any app to quickly write up ideas/Things to do.
  • References: Google Drive/Dropbox cloud storage so it can be accessed from anywhere.
  • Tickler File ExampleReferences: Google Drive/Dropbox cloud storage so it can be accessed from anywhere.
  • Calander: Tick Tick/Google Cal/Airtable
  • Board of List: Trello/Airtable/Notion

Capture: Bucket

The purpose of the bucket is to quickly jot down your ideas quickly so you don’t forget it.. To satisfy this requirement. Note talking or todo manager requirement must have.

  • Voice-to-Text
  • Quick Load time

Some good To Do Managers with Voice-To-Text are

Whilst most of the above to do managers have cost involved. Here are some free ones that are definitely worth looking into

  • Microsoft To Do
  • Using a google doc to quickly jot down notes
  • Apples notes and Reminder

Processing: Next Task and Categorize

The next step is determine whether the task is actionable or not and what the next action is. It is important to note the key word here: action. Many people think they have to plan out their actions before they do it and this is where procrastination begins. In situations, where you feel like delaying it or add unnecessary actions before hand to delay the inevitable you can do it now or later but they the task has to be done and wouldn’t you prefer get done and spend your time after not worrying. For those of you who struggle with procrastination I would recommend you read Mel Robbins book, the 5 second rule. If something like paying a bill, depending on whether you can pay the bill immediately or you’re waiting for your pay check determines the date of the action, but the action is still the same: pay the bill. If its not actionable determine whether you want to keep the task or not. If you decide to keep it store it in a reference folder on cloud base platform like dropbox or google drive. Then set a reminder date to reopen the file when its actionable. If you decide there is no purpose to keep that document bin it.

Determine whether there are multiple steps

If there are multiple steps, something that may be consider a project. List all the required steps, do the task that take less than 2 minutes now and assign due dates for the rest of task on your to do app.

Next Week: Delegate, Defer and Dominate

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